Once you’ve determined what positions you are going to fulfill in the
business, you need to fill in the other boxes. Position descriptions or job
descriptions is the next component. Position descriptions outline each of the
roles and the duties required to fulfill that position.
Many job description examples are long and cumbersome. A simple way
to do it is to create a line item for each position. Each of the items will be connected to a policy or procedure. Each of these line items can also be called a Key Result Area (KRA). A KRA spells out the results that are expected for each key area. For example, a bookkeeper position description would have a KRA called Accounts Payable. It would read as follows:
Key Result Area: Accounts Payable. My job in this area will have been
completed when I have entered all payables according to our company
Accounts Payable Policies and Procedures.
The task is connected to a policy or procedure. It may have been done,
but done wrong. Attaching the KRA to a policy or procedure ensures it was done right, but does not require you to write every policy or procedure before you can create position descriptions.
Start with a simple checklist of Key Result Areas, then add the Policies
and Procedures as you create them.
Three Simple Brain-Dead Steps to Get Started Building
Systems Now
Step 1: Make a long list of “tasks” or procedures. Think of everything that
happens in your company. Keep adding to the list until you have the major
Key Result Areas (KRA) identified.
Step 2: Assign the KRAs to a specific person in a position description.
Discuss the position description with the team member.
Step 3: Begin developing your most important policies and procedures.
Communicate them in writing and in training to your team.
Bookkeeper
My job in the following areas will be completed when I have:
1. Entered all job tickets according to the Job Ticket Entering
Procedure
2. Entered all incoming bills according to the Accounts Payable
Procedures
3. Invoiced all unpaid accounts according to the Accounts Receivable Procedures
4. Made the Bank Deposit according to the Bank Deposit Procedure
5. Sent out all Referral Certificates according to the Referral Certificate Procedures
Job Description Checklist
Daily
– Process Incoming E-Mail
– Post on Social Media
– Make 20 Referral Calls
Weekly
– Send Weekly E-Mail Newsletter
– Attend Weekly Staff Meeting
– Submit Weekly Marketing Report
– Change All Banner Ads
– Update Websites
Monthly
– Send Monthly Newsletter
– Update Print Ads
– Update Marketing Plan
– Submit Magazine Article
Excerpt From; The 5 Secrets of a Phenomenal Business by Howard Partridge.
